In today's new office environment where everyone cannot do without the Internet and must hold meetings and communication frequently, how to do video conferencing to be smooth and clear and can truly improve work efficiency is indeed a difficult task that many compatriots in the workplace have to think about every day! The so-called video conferencing is simply a way to communicate through network technology that allows people in different places to see each other's images, hear each other's voices in real time, and even read files and modify things together. Now, whether it is a company holding a cross-department conference, finalizing contract details with outside customers, or even school giving students online classes, it is necessary to use it; it can be said that it is like an important link that cannot be missing in our daily office life, closely connecting people scattered everywhere in work and study.
1. What are the secrets for pre-use equipment and network preparation? At least buy a computer with a high-definition camera. Now the one on the market has a pixel reaching 1080P is pretty good! For microphones, it is best not to use any kind of slack products for a few dozen dollars. The entire noise reduction effect is better or the desktop is placed on the desktop. Otherwise, there will be a noise during the meeting and people can't hear what you are saying. In terms of the network, a wired network is definitely much more stable than a wireless network. If you really can't use a wireless network, then you have to be closer to the router and disconnect the things that occupy the network speed of your phone first to ensure that the upload and download speeds can be stable at more than 2 megabytes per second… That's right, we provide global procurement services for weak current intelligent products! Maybe you can buy any equipment on this website, it's quite convenient
2. What are the operating skills during the meeting? Before entering the meeting, you have to open the software about ten minutes in advance to check whether the camera angle is right, whether it can just take a picture of your face and upper body clearly, and don’t just show the top of your head or half of your face; remember to turn it on when it’s your turn to speak, and close it quickly after you finish speaking, otherwise you will cough or whisper to the people next to you, and everyone in the venue will hear it clearly, which is so embarrassing. There is also a screen sharing function. When you want to use this function, turn off all the messy files on the desktop in advance, leaving only the window to show everyone, so as to avoid accidentally giving private files to others…
3. Tips for improving the effectiveness of the meeting and participants? Before speaking, raise your hand or signal to the host. Don’t rush to say it all over the place, that won’t be a vegetable market! You should speak closely around the topic of the conference discussion, and don’t talk about things that have nothing to do with the conference, which will waste everyone’s precious time; important places can be recorded in the chat box provided by the software at any time, or use notes to write them on the notebook. Now many video conferencing software also have a real-time subtitle function. If you turn on that function, if you can’t hear it clearly, you can understand what it means when you look at the subtitles…
4. How to solve the problem if an emergency occurs? If the screen suddenly gets stuck and cannot move, or the sound is intermittent and cannot be heard clearly, don’t panic first. The first step is to check whether your network connection is good, or simply turn off the conference software and log in again to try it. If it still doesn’t work, you can quickly call the host to explain the situation with your mobile phone, or send a message in the conference group to tell you that there is something small problem here, and you will find a way to solve it as soon as possible…
5. How to compare and select common software? Like Zoom, the system runs very fast and the video quality is very high. It can support up to 1,000 people to have meetings at the same time. However, some of its advanced features are available only in the paid version! Tencent Meeting is very friendly to our domestic users. The operating interface is very simple and you can see it at a glance. The basic functions are free for everyone to use. They can also be directly connected to WeChat and QQ, which is particularly convenient. In addition to the function of video conferences, DingTalk also has many office-related functions. If the company originally uses DingTalk to manage work, it will be easier to use it at the same time…
Q: What should I do when someone suddenly spoke loudly next to me and disturbed the meeting? Answer: At this time, you can turn off your microphone quickly, then wave your hand gently to him, and whisper to him, "I'm holding an important meeting, please feel a little bit lower, OK?" After you settle him, turn on the microphone and secretly say sorry to the people in the meeting. This will not only solve the problem, but will not interrupt the meeting for too long! Q: What is the use of the conference recording function? Answer: If some colleagues cannot attend the meeting because of other urgent matters, they can watch and playback themselves after recording it and make up for the content of the meeting. And sometimes, the important instructions given by the leaders at the meeting or the key decisions discussed by everyone can be recorded as evidence or reference in the future, so as not to forget who said what he said at that time…
I personally think that although video conferencing sometimes feels very annoying due to poor network or equipment problems, as long as you master these small methods and tips and do the preparations in advance, it can still bring great convenience to our work and study, saving a lot of time to travel and the cost of running back and forth! So everyone must take every video conference seriously and use these things they have learned well
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