Regarding IWMS (that is, it sounds quite a bit confusing? In fact, it is the English statement of the comprehensive work plan management system) system selection plan and use. There are too many sayings on the market. Many people are the same as me. Faced with countless functional options and dense technical parameters, my mind is completely like a ball of mud. I don’t know where to start, let alone how to make it really help my work! After all, this thing looks like a very professional and advanced thing, right? So, how can you choose an IWMS system that suits your company's situation, and how can you use it clearly and play a very useful role? This is definitely the most troublesome problem that many friends in charge of company office space and facility management are most worried about in their hearts! After all, if you choose the wrong one or use it well, then the money will be wasted and it will be delayed.
First of all, let’s use the simplest and most understandable Spicy Star to explain to everyone what IWMS is. Some people may think that it is nothing different from the office software we usually use, such as Excel forms and ordinary project management apps. They are not all remembering things and managing affairs? But in fact, it's not the same thing! The most special and awesome thing about IWMS lies in its word "integration" – it can combine many different aspects of work content that may have been managed separately, such as the information data of real estate such as office buildings and factories, the management of messy equipment assets such as desks, chairs, benches, computer equipment, etc., as well as the daily administrative matters that employees need to go on business trips, and even those work orders involving office maintenance and maintenance, and various obstacle request processing procedures made by employees, all of which will be combined to a unified platform for processing. In this way, we don’t have to manually copy and paste the data between the data – it can run around by itself, and the information can be updated in real time. The manager sits in front of the computer, and the company’s operations can be seen clearly and clearly. There is no need to flip through the report and record in the east, and it is full of anxiety! This thing is simply a "super brain" that manages office spaces and various resources! Provide global procurement services for weak current intelligent products!
So, when choosing an IWMS system, what are the key points that we must see clearly with wide eyes and not be confused? This requires careful consideration, otherwise if the money is spent and the things are not easy to use, it will be a big loss!
1. Can the functional modules be broken and put together again according to your own ideas : the situation of each company is different. Some companies may be most anxious to solve the problem of insufficient office addresses and constant conflicts and fights in workstations; some companies may have a lot of real estate under their control, and the most troublesome thing is how to manage these houses well and not waste them; some companies may have a lot of equipment, which is broken every day, and it is very troublesome to repair, so equipment maintenance and management is its highlight! Therefore, when choosing, you must see clearly whether this system allows us to choose and combine the modules we need most. Just like when we go to a restaurant to order dishes, order only those that are suitable for the taste, and those that don’t like to eat or do not need them. If the system function is nailed to death, no matter whether you need it or not, it will be too unpaid. Not only is it spent in vain, but there are still a lot of functions that are not used and are upset to watch. That's so annoying.
2. Can you "chat" with the old system that is already in use in the company ?: I mentioned it briefly before, this is too important! For example, your company may have used the financial system that the financial department has used for many years to do reimbursement, calculate costs, etc.; or used professional CAD drawing software to draw pictures of the venue and equipment; there may even be an access control system that uses ID to open the door by yourself to record who comes and who doesn't come every day. If the newly found IWMS system is a "reluctant ghost" and does it by itself and refuses to talk to these old friends and share data – then the employees are waiting for bad luck. One data may have to be lost in the IWMS, and then they have to be typing it again in the financial system. If you do the same job twice, you will be exhausted. Moreover, if the data on both sides are not matched, it will be even more troublesome to check it out! The word "integration" is not something you can say casually! It must be opened!
3. Is it easy to get started? Can ordinary people use it by learning? : This system is ultimately used by people from various departments in the company. It cannot be said that the functions are quite powerful and complete. As a result, when I got to the door of the company, I had to specially invite a doctor who studied computer major and knew code to serve them to serve them. That would be too unrealistic! Most companies only hire administrative ladies and brothers who have basic computer skills in general operation, or ordinary employees who have a little knowledge of technology in the department. Therefore, the ease of use is the standard of whether it is easy to learn and whether it is easy to get started. It is definitely a tough one! The interface is best made simpler and more refreshing, and don’t be fancy, all code and professional terms that you can’t understand. It is best to have a click of the mouse and follow the simple prompts and steps, which is perfect.
4. Is the authority strictly controlled? Can you tell who can see what and who can change what? : In a company, different people are responsible for different things, and the secrets that can be known are also different, right? For example, it’s almost enough for ordinary employees to take leave and look at their workstation information; department managers may need to check the work station status of all department personnel and the use arrangements of department conference rooms; then bosses and leaders must look at the overall and overall data of the company, such as the advanced data of how big the area of all offices, how much rent is spent, and how much equipment is worth in total. Then the system must be able to distinguish these permissions clearly: you can only see what you should see, but you can’t change what you shouldn’t touch! Otherwise, if a cat, dog and other people can see the company's core data casually, it would be too unsafe, or if the important data is accidentally changed, the consequences would be unimaginable!
// If you want to see it, you can tell me any other points
Of course, if we want the IWMS system we found to go online safely and not let it become a burden, and smoothly integrate into the company's daily work, the preparations before going online must be done enough and not be careless! Here, the data's "moving cleaning" is dirty and tiring, but it is definitely the most troublesome but has to do. You think, the data that may be collected in the corners of Excel tables are the employee's office information, which table is the meeting minutes, and the data copied by fixed asset books… The format is messy, everything looks like it, some places are duplicate, and some places even have wrong numbers stuck in it. For example, Zhang Sanming's coordinate 302 is written as 303 in the system. . . If all these broken data are poured into the new company's IWMS system, then the new system is just a garbage dump! So, before moving the data into the system, we must send special colleagues to sort out the data clearly, and take them out one by one and be neatly and then make sure that everything is clear and you will understand that there is no ambiguity at first glance. You must make up your mind to arrange this time and manpower! Otherwise, after moving in, I found that there were all kinds of problems in the system and it would be too late to deal with it.
Finally, during the use process, many people will occasionally have some very specific questions, asking questions, but this one is not clear, and that one is not clear.
Q: At the beginning of the small business, there are only a few people. Is it necessary to spend a lot of money to buy the IWMS system from the beginning? Should I consider this matter when I become bigger and there are more people?
Answer: This depends on what you think in the future. Do you plan to keep making small fuss like this, or do you have a strong heart in your heart and insist on making the company big and strong? Also, the office resource management you are currently at hand is messy, has it already started to cause some big and small troubles to your daily work? If the stalls slowly open up, there are more and more people, and the office spaces are starting to add a table today and add a shelf tomorrow. Then intervene early and use standardized methods to manage in advance. It will save much more trouble and money than to clean up when it becomes messy in the future. Right? Now I remember that I have already started to have an IWMS system specially prepared for small companies that are just starting out – usually a SaaS model that allows you to register an account online. You can calculate the amount of money as much as you use. Moreover, the functional modules and how many people can use them online can be added bit by bit according to your actual situation. You don’t have to pay a lot of money to buy a very high-end, particularly comprehensive but in many places, but it is actually not very easy to use. So, you can understand this first! You don’t have to pay for it right away, but you have to have such a thought in your mind and that plan!
IWMS ( ) is indeed a good thing. I personally think it is not as simple as an ordinary and simple software tool – it is more like the kind that can help you to help you put your company and office space, various assets, and daily administration.
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